team official / assistant | Max Planck Society

Offer number: 1358

Job offer from July 16, 2022.

Society for the Development of Science Max Planck Episode V. (MPG) is a self-governing scientific organization funded by federal and state governments. Currently, she conducts basic research in the natural sciences and humanities at 86 institutes and research centers in Germany and abroad, making it one of the leading international research institutions with numerous Nobel laureates.
The General Board of the Society for the Advancement of Science Max Planck Berlin office as soon as possible

team official / assistant
(Code 72/22)

Your tasks will be

  • Assistant to the head of department of the Berlin office and while AL W is present in Berlin
  • Specific organizational and support services for the Department of W.
  • Update of the calendar of scientific organizations in Berlin
  • Supervision of MPG management at face-to-face meetings in Berlin
  • Planning of political talks by management
  • President’s political roadmap update
  • Processing internal and external queries, creating presentation slides, participating in the development and maintenance of the database
  • Deadline, travel and shopping management, cash management, organization of incoming and outgoing correspondence and archiving
  • General organization of the office in Berlin, contact person for all matters related to spatial and technical equipment (telephone system, PCs, videoconference)
  • Receiving visitors and providing information

Taking on special tasks and supervising events
(also online):

  • Providing or adapting the logistics and technical IT infrastructure in exchange with the ICT and event team
  • Supervision of events on the scientific forum (catering, technology)
  • Supporting Munich organizational teams during the events in Berlin
  • Representation of the assistant in Munich
  • Assistant for speakers in the Berlin office
  • Coordination of cooperation between the office in Berlin and the general administration, work safety, onboarding management of newcomers, information on works council activities, software updates, on-site support for conversion activities


What to bring

  • Appropriate professional education, e.g. completed official training, several years of professional experience in a comparable position
  • High flexibility, commitment, resistance and independence
  • Diligence, reliability, teamwork and strong organizational talent
  • Excellent communication skills
  • Very good knowledge of regular Internet and MS Office applications (especially Word, Excel and PowerPoint) and databases (Filemaker Pro) and very good writing skills
  • Willingness to get acquainted with other computer programs
  • Very good command of German and English, spoken and written


This is what we offer to you
As part of the permanent employment relationship, we offer you, depending on your qualifications and professional experience, payment up to the salary group 9a of TVöD (federal government) and various social benefits. Your workplace is centrally located in Berlin (Gendarmenmarkt) and easily accessible by public transport.

What can you expect from us

  • We support you in reconciling work and family thanks to flexible working time models
  • We promote your personal development through a wide range of individual training measures and offer a wide range of health promotion options as well as an in-house pension scheme
  • We offer discounted work tickets for the use of local public transport

The Max Planck Society has set itself the goal of employing people with more severe disabilities. We strongly encourage the submission of applications by people with severe disabilities.

Have we piqued your interest? Then we look forward to your complete Online application (reference number 72/22) at: www.mpg.de/karriere/gv

Application Deadline: August 7, 2022

MAX PLANCK SOCIETY
promoting science to me. V
General Administration of Munich
Department of Personnel and Personal Law
www.mpg.de

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